Purchasing Admin Assistant

We are currently in search for an experienced and dynamic Purchasing Admin Assistant to join our London Office

Role & Responsibilities

  • Provide assistance for the ordering for all projects, including furniture, fabrics, bespoke items and furnishings. Make sure order confirmation/invoices are matching the purchase orders and flag/resolve any queries with the supplier
  • Update projects on a line by line basis ensuring all notes are current and the project is running on time. Report any potential issues affecting installation dates to the procurement and designs team
  • Work closely with Taylor Howes trusted suppliers and nominated storage units to ensure all goods are delivered within required time frames
  • Run small projects under supervision of the Purchasing Manager
  • Confident across custom clearance processes, clearing all orders immediately and updating all information on the system
  • Ensure all invoices are entered accurately and on time and that all credit terms are adhered to and VAT invoices are regularly inputed onto the system
  • Resolve all queries raised by suppliers whilst liaising with the purchasing and/or design team
  • Assist with entering invoices for monthly credit card statements
  • Assist with the co-ordination of installation of multiple projects simultaneously
  • Attend installations on an ad hoc basis to provide assistance
  • Manage all pre and post install documentation to include lighting schedule, image file and aftercare manuals
  • Pro-actively provide support and sound assistance to the Purchasing team across projects
  • Ad hoc Reception cover – includes covering the receptionist/answering the phones when they are on lunch/holiday and/or sick leave
  • Other tasks and responsibilities as assigned

Knowledge & Skills

  • Relevant Interior Design experience (preferable but, not required)
  • Competent level of proficiency in MS Office (esp. Excel)
  • Ability to work well in a team and also under pressure
  • Exceptional organisational skills – attention to detail is key
  • Good written and verbal communication skills
  • Flexible and able to multi-task
  • Problem-solver


  • A hard working, conscientious and highly organised approach with an eye for detail
  • An enthusiastic and positive approach with a high degree of motivation and a logical approach to tasks
  • A strong team player and ability to interact with the design team and interface with suppliers
  • An enthusiasm for continual learning and a drive to progress and learn
  • A robust constitution to cope with strenuous work on site
  • An appreciation for the Company’s ethos and ways of working


To apply please submit a covering letter with your CV and a link to your portfolio to the email below
Applications will not be accepted without submitting a portfolio